Room Reservation Policy & Procedures

• During your event, please direct any immediate needs to the Member Services Coordinator or the CPE Staff. The receptionist can locate someone from this department to help you.

• The person who books the meeting should be in attendance. If unable to attend, they should designate an on-site contact in the appropriate space on the preceding page. These contacts will be the only people authorized to approve changes to this event, including the number and timing of the event.

• Regular rental hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Client will not gain access to Training Center or the Atlanta Financial Center for set-up prior to 7:00am. 

• The GSCPA Center will store material for presentations at the Training Center up to three days prior and following the event.

• All GSCPA classrooms and boardrooms offer Internet connectivity.  Renters are responsible for providing individual access through an Internet Service Provider. Wireless access is available to participants in the main break room.

• The Georgia Society of CPAs is not responsible for any damages or harm to any of your equipment or attendees at your meeting.

• The Georgia Society will maintain all of the A/V equipment and provide A/V instruction. Any problems with the equipment should be reported immediately to a GSCPA employee. Any problems not reported will be assumed to have been caused by misuse and repairs will be billed to the renter.

• The GSCPA reserves the right to enforce the maximum occupancy rules for the Center conference rooms. Renters must comply with occupancy restrictions.

• Do not place any materials,  tables, or chairs in the hallway.

• The final guaranteed number of participants & all catering orders must be specified 72 hours in advance and is not subject to reduction. Cancellations must be made in writing 5 business days prior to meeting date or full charges will be applied.  Full charges include room rental, catering and any other charges associated with the event.  If cancellation is made prior to 5 business days the deposit will be returned.  Cancellations made with in five business days of the event forfeit their deposit.

• If necessary, there will be an excessive clean-up charge of $50.00 added to your invoice.

• The Center does not have the facilities or staff to do a large volume of photocopying. Therefore, we respectfully request that this service be used only in extreme circumstances. Photocopies are charged to your invoice at the rate $.25 per page.

• A 1.5% finance charge will be assessed monthly on all amounts not paid within 30 days of the invoice date.

• Catering arrangements are to be made through the Training Center only.  A client may not make any catering arrangements on their own or bring any food into the training center.  Special requests for catering must be discussed in advance. All catering is ordered one week in advance. A late change in the catering order is not guaranteed.

• This license period will only be held until the deposit due date specified on the first page.  If this contract along with the deposit is not returned by that date, this license period will be released to others desiring its use.

• Failure to comply with any of the above regulations may result in denial of future rental space.